Standard Operating
Procedure
Requirements
  1. Wildfires
  2. Review of Laws and Regulations
  3. Prescribed Burn Unit Plans
  4. Personnel Qualifications
  5. PPE
  6. Annual Fitness Screening and Safety Refresher
  7. Reporting Incidents
  8. Annual Summary Reports
  9. Permission to Burn non-TNC land
Guidelines
 
 

Fire Management Requirements

This section presents requirements that must be met for all Conservancy wildland fire management activities. Requirements apply to wildfires and controlled burns and can only be exempted by the Fire Management Coordinator. All exemptions of requirements must be requested and granted in writing. See also Fire Management Guidelines for standards for controlled burn operations.

If you have an unusual situation which does not conform to any of the typical fire management scenarios in which TNC becomes involved, contact the Fire Management Coordinator for individual consideration of the circumstances.

There are nine Fire Management Requirements.


1. Wildfire Reporting
All wildfires, regardless of origin, must be reported to the appropriate fire control agency. Responsibility for a wildfire must be turned over to fire control authorities, unless a mutual aid or other cooperative agreements have been established in writing.

A wildfire is defined as a fire, regardless of ignition source, which is unplanned, has escaped control, or is not authorized under state law or local ordinances. Your Review of Laws and Regulations should list appropriate fire control authorities and explain the authorization process. Under no circumstances should TNC make the decision to allow a wildfire to run its course.

On large remote landscapes, naturally ignited fire may be an important means of accomplishing resource management goals. There may be instances where naturally ignited fires can be managed for benefit on TNC lands, as long as they are burning within a pre-approved fire use or prescribed fire plan. These fires are subject to all TNC guidelines and requirements. This is most likely to be appropriate when TNC owns land near or within a large federal landholding. State laws governing prescribed burning will determine whether naturally-ignited fires on private land can be managed to meet ecological management goals on our property. In almost all instances, arson-ignited fires can not be managed for resource benefit and must be suppressed.

It is important to recognize TNC's responsibilities on different types of wildfires. Naturally-ignited wildfires are generally considered "acts of God," and the landowner of the property where the fire starts is usually not held responsible for any damage the fire may do to a neighbor's property. However, if the fire is not immediately reported, it may be claimed that failure to report aggravated the damages.


2. Review of Laws and Regulations
A Review of Laws and Regulations must be completed before any prescribed burns are conducted on Nature Conservancy property or led by Conservancy Representatives on non-Conservancy property.

The purpose of the Review of Laws and Regulations is to investigate and understand all the laws and statutes controlling wildland fire practices in the state and county in which burns are conducted. The Review is meant to ensure that Conservancy Representatives adhere to all applicable laws and regulations when engaged in wildland fire activities. See Fire Planning for specific guidance on this requirement. Documentation that the review has been completed is made through confirmation in the Prescribed Burn Unit Plan.


3. Prescribed Burn Plans
All prescribed burns, broadcast and non-broadcast, must be conducted according to a written approved plan. Use of daily Incident Action Plan (IAP) is encouraged, but the IAP may not replace the use of a Prescribed Burn Plan for a broadcast burn.

All burn plans must be signed and dated by the preparer and by the Fire Manager before the burn is conducted. The signature of the Fire Manager signifies his/her approval of the plan. See Burn Plan Review and Approval for more details.

The standard burn plan template for Broadcast Burns is available here.

Non-broadcast burning includes activities such as burning brush piles, old structures and spot burning invasives. All non-broadcast burns must meet state and local regulations and burn permit requirements. All non-broadcast burns must have a plan and a Consequence Analysis must be conducted as part of Fire Manager review and approval of plans. Plan formats vary considerably. See the Format of the Non-broadcast Burn Plan for more details. All burns must be preceded by completion of the Non-broadcast Burn Go/No-go Checklist.


4. Personnel Qualifications
Only qualified personnel may participate in wildland fire management for the Conservancy. All wildland fire personnel must maintain written documentation of their training, experience and performance qualifications.

All individuals participating in wildland fire activities for the Conservancy must be at least 18 years of age and meet stated qualification criteria. All personnel must maintain documentation related to their training and experience, including copies of their training certificates, a log of their fire experience, and completed task books.

See Personnel for complete information on qualification standards, training and other administrative issues related to personnel.


5. Personnel Protective Equipment (PPE)
All fire management personnel actively involved on a fire must wear Nomex-style clothing, hard hat, leather gloves, fire/heat resistant boots, and eye protection. Personnel should be trained in the uses, advantages and drawbacks of their personal safety equipment. A first aid kit must be available on all controlled burns. See Prescribed Burn Guidelines regarding fire shelters and headlamps.

A number of different boot types may meet this requirement, including those with leather or leather/kevlar uppers and soles made of some heat-resistant material such as Vibram. In some instances, such as when burning wetlands, fire-resistant rubber boots are permissible when noted in the Prescribed Burn Plan.


6. Annual Fitness Screening and Safety Refresher
All Conservancy personnel actively involved on a wildland fire event (wildfire or prescribed fire, including pile burns) must be screened annually for physical fitness. All personnel must take part in annual fireline safety refresher training.

All personnel, staff and volunteers, must be screened annually for physical fitness using accepted testing methods to be considered "current" in position qualifications. The minimum level of required fitness varies among wildland fire positions as noted in the personnel section of this manual and in Wildland Fire Qualification System Guide PMS 310-1. Generally, fireline positions on wildfires require an arduous level of fitness and some prescribed burn positions require moderate fitness. As exception, Observer, Planner and Public Information Officer do not require fitness testing. The Fire Manager may require an increased level of fitness for any position on specific burns or sites, depending on factors such as topography, fuels or climate. See Physical Fitness Testing for a full discussion of fitness testing procedures.

All Conservancy fire management personnel must attend an annual safety refresher. It is the responsibility of the Fire Manager and Burn Boss to be sure this refresher takes place and all personnel participating in fire management have attended. See Annual Safety Refresher Guidelines for specific instructions.


7. Reporting Incidents
All fire management related incidents on burns must be reported by phone as soon as possible, typically within 12-24 hours or less, to the Fire Manager, Fire Management Coordinator, program or project director, and assigned TNC attorney. Certain incidents must also be reported to TNC's Insurance Agent. A written report must be filed within four weeks of the incident, unless directed otherwise by the Fire Management Coordinator or TNC attorney.

Incidents to report include:

  • Escaped burns that require outside suppression assistance
  • Escaped burns or spot-overs that leave managed property
  • Any burn where smoke damages could potentially result in an insurance claim
  • Any property or equipment damage estimated greater than $5,000
  • Any injury requiring professional medical attention
  • Any deployment of a Fire Shelter

A review must take place following any injury requiring professional medical attention. The extent of the review is dependent on the seriousness of the events and the partners involved in the burn. It must be sufficient to identify the cause of the injury and whether steps must be taken to correct training or equipment procedures to prevent a similar accident from occurring in the future.

Any workplace injury that involves inpatient hospitalization, an amputation, or eye loss must be reported to OSHA within 24 hours. Also, a work-related fatality must be reported to OSHA within 8 hours. Reports can be made by phone to 1-800-321-OSHA (6742). More details can be found here. This does not replace the Worker's Compensation reporting process or requirement, which should also be done within 24 hours of a workplace injury.

TNC staff can reference Fire Incident Response Protocol (Internal Connect link) for guidance on dealing with Serious Incidents. Examples of Serious Incidents include: an injury resulting in admission to a hospital for something more than observation; suspected fatality; Fire Shelter deployment; property damage and/or operating loss initially estimated at $50,000 or more (damage value may be difficult to determine at the scene); situations which may receive significant negative attention by the public or media. Guidance has also been developed for TNC staff titled Fire Incident Response and the Role of the Attorney and for TNC Attorneys titled Evaluating and Addressing Liability Associated with Fire Incidents (Internal Connect link).


8. Annual Summary Reports
At the end of each fiscal year, each US state program is required to submit an Annual Fire Management Summary to the Fire Management Coordinator for insurance reporting and tracking purposes.

This summary must list each individual fire by preserve or site, date(s) of fire, name of the Burn Boss for TNC-led burns, and other relevant information. Information includes all prescribed burns (broadcast and non-broadcast) conducted on TNC-owned lands, or burns conducted by TNC or our contractors on lands of others, and all wildfires occurring on TNC-owned lands. This information is essential for tracking, planning, and training purposes, and is required by our insurance carrier to determine our insurance premium. Reporting is done here (Internal Connect link) for each fiscal year that ends June 30.


9. Permission to Burn Non-TNC land
When burning on non-TNC land, the Conservancy must obtain in writing permission to enter the property and permission to burn the property.

Before burning on third-party land, our insurance carrier requires that we, at minimum, obtain in writing both permission to enter the property and permission to burn it. This must be accompanied by a map defining the burn area boundaries. This written permission may take the form of a document signed by the landowner, or it may be included in an MOU or other management agreement developed with a government entity. It is often advisable to seek other waivers of liability. See the Administration for Special Situations section of this Manual and the Special Situations, Section A (Internal Connect link) for more information on burning on non-TNC land, and permission to burn forms and waivers on the Legal Resources Fire Management Legal Resource (Internal Connect link) page.

Last updated April 29, 2016.

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